Find a Shared Meeting Time Across Time Zones

Color-coded clock grid showing working hours across your selected time zones.

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16:09

-0400

01:39

+0530

Business hours (9–18) Early / late (6–22) Night (outside 6–22) All business hours

How to Use the Meeting Planner

1
Enter IANA timezone names separated by commas. Use the standard database format: America/New_York, Europe/London, Asia/Kolkata. You can add up to 6 zones at once.
2
Add optional labels for each zone. Instead of showing the raw timezone ID, labels let you name each column by team member or city - For example "Alice (NY), Bob (London)".
3
Click "Update Grid & Share Link". The page reloads with a unique URL that encodes your zone selection. The share link at the top of the page is ready to copy immediately.
4
Look for green overlap in the grid. Rows marked with a star on the left are hours where every selected timezone falls within standard business hours. Those are your best candidates for a live meeting.
5
Copy the URL to share with your team. Recipients do not need an account. The link opens the same grid view for anyone. Paste it into Slack, email, or a calendar invite.

Color	Local hour range	Meaning
Green	09:00 – 18:00	Ideal business hours. All participants are within the standard working day - The easiest time to book.
Yellow	06:00 – 09:00 or 18:00 – 22:00	Possible but not ideal. Early morning or evening - Manageable for occasional calls, but avoid making this the default slot.
Red	22:00 – 06:00	Night hours - Avoid for live meetings. Consider async video updates or written summaries instead when a participant falls in this range.

Always share the meeting link, not just a time. "3pm EST" means different things depending on DST, and recipients in other zones must do mental math. A planner URL shows every person's local equivalent instantly.
Rotate who takes the inconvenient slot. If one team member is always meeting at 7am or 9pm, that is a retention risk. Spread the burden by cycling the meeting time across weeks.
Use async video when no overlap exists. Tools like Loom, Notion, or a simple voice memo let teams with 10+ hour gaps communicate depth without anyone working nights.
Set calendar events in each person's local timezone. Modern calendars accept IANA timezone fields. An invite with America/Chicago will render correctly for the recipient in any region and auto-adjust for DST transitions.
Label zones with team member names, not just city names. When your Singapore office has three people and your London office has two, labeling columns "Priya & Raj" and "Sam & Yuki" is far more useful than a city name alone.